We are here to answer any questions you may have about your students allotment.  

Important Dates
Submitting a Pre-Approval for Purchase Order Request: April 15,2021
Allotment Reimbursement Deadline: May 1, 2021
Projected Allotment Reimbursement Deadline: May 1, 2021

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Forms
Pre-Approval for Purchase Order Request

Allotment Information

student Allotment 
  • Allotment Amount per Student is $2,200 Juniors & Seniors will have will have an allotment of $2,500.
  • Prior to Oct. 31st, parents may access half of their student’s allotment for ILP supported purchases.
  •  Students who enroll for their fifth year or more of High School can use allotment funds only for courses required for graduation or to meet I.E.P. requirements. All expenditures for fifth year students must be pre-approved and subject to the discretion of the advisor. The intent of this policy is to discourage postponing graduation in order to obtain additional allotment funds.
  •  The allocation may be used for resources deemed appropriate and reasonable that fulfill the curriculum requirements of the Matanuska Susitna Borough School District. Updated 8/11/2016 TBCS Student Handbook Page 8
  • Fund transfers between student allotments may be approved on a case by case basis. A maximum of ½ of the student allotment may be used for a fund transfer.
  • Siblings of pre-school age (4 years old by September 1 of the current school year) may utilize up to $300/year of an enrolled student. Pre-School siblings must have enrollment forms and proof of age on file with TBCS before processing request.
  • Twindly Bridge maintains a detailed account of allotment funds available for each student enrolled. This information will be available to parents through the school office.
  • Allotment funds not expended will carry over into the next school year and continue to stay with the student as long as they are continuously enrolled at TBCS. Remaining funds at graduation and students that withdraw remain with TBCS. 
Purchasing Procedures
​Textbooks, equipment, and other curriculum materials purchased with state money, including money provided to the parent through a fund account, are property of the district. Materials that are not consumables must be returned to the district when the student leaves the program for any reason. There are 3 ways that purchases from allotments are processed: purchase orders, parent reimbursements and shelf stock purchases. All purchases must align with the ILP. Each method maintains the same purchasing guidelines stated below. Please refer to the back of the Pre-Approval form and the Parent Reimbursement form for detailed instructions.
  • 1. Purchase Orders: Parent can place an order thru TBCS. The order is placed and paid by TBCS and deducted from the student’s allotment. This method requires no out of pocket expense for the parent, however does require processing time and limits vendor choice.
  • 2. Parent Reimbursement: Parent makes a purchase and requests reimbursement from TBCS. This method requires the parent to pay out of pocket and provide documentation of purchase.
  • 3. Shelf Stock Purchases: Parent purchases items directly from TBCS such as items from the parent resource room or the scholastic book fair. This method requires no out of pocket expense for the parent, however is limited to stock on hand. 
allotment guidelines
  •  The academic year begins on July 1 and ends on June 30. All purchases and services must occur within the academic year. Receipts dated prior to July 1 cannot be considered for the current school year. Updated 8/11/2016 TBCS Student Handbook Page 9
  • ​Parents acknowledge that all materials purchased or reimbursed with District funds are the property of TBCS. Appropriate use and maintenance of these materials is the responsibility of the parent.
  • All non-consumable materials will be required to be returned or purchased upon withdrawal or graduation from TBCS.
  • If an item is returned to a manufacturer/supplier, lost or stolen, TBCS must be notified or it will remain on your inventory.
  • Items purchased may not be discarded, donated or resold without written permission from TBCS.
  • Proficiency levels in core area standards are used in developing a student’s ILP. Requests for purchases and reimbursements must be aligned instructionally with the student’s ILP.
  • For students who are not proficient in the core areas of math, reading, and writing, a plan shall be developed by the advisor and parent for each core area in which proficiency has not been met and monthly progress meetings must be held.
  • No reimbursements/purchase requests can be considered prior to student enrollment approval and an approved ILP. Every purchase or reimbursement must be directly related to the ILP.
  • Materials purchased are intended for use in the current school year, however can be kept for use until withdrawal or graduation from TBCS.
  • Purchasing deadlines will be determined each year based on District accounting deadlines. No exceptions can be made.
  • Senior purchasing deadline will be May 1 of each school year. All Purchase order and/or reimbursement requests must be turned in by this date.
  • Final approval of all spending is subject to principal approval. 
Reimbursement Procedure
Reimbursements require approval. The parent will complete the Twindly Bridge reimbursement form and provide receipts to the Twindly Bridge office.
  • A minimum of $100 in receipts is required for reimbursement.
  • Receipts (includes invoices, statements or other submitted proof of payment information) must support the student’s Individualized Learning Plan procedures. Parents are encouraged to keep their own copies before submitting documentation to the Twindly Bridge office to facilitate reconciliation in the event of a discrepancy.
  • Receipts, invoices, and sales slips are ALL VERIFIED. Receipts should clearly indicate vendor name, paid by whom, amount, what it is for, and Updated 8/11/2016 TBCS Student Handbook Page 11 date. Fraudulent submissions are a crime and will be reported to law enforcement officials.
  • Price tags, estimates, & check carbons are NOT acceptable receipts. 
Direct Pay vendors list (FY19/20)
  • Fireside Books
  • Alaska Love Scraps
  • Just Imagine Toys
  • ​Learning Essentials